A Complete Guide to increasing SharePoint storage & Pricing

Many businesses are still struggling when it comes to storage and budget for their projects. Even when dealing with the SharePoint storage pricing, you need to have the best insights to make the right investments. 

What is SharePoint storage?

In the era of cloud computing and data privacy, it is significant to know data storage specifications. The core part of SharePoint data is: 

Data Storage 

Microsoft handles your organization folders and files on the Azure SQL storage. This is one of the data centres that ensures that your data is available and can be recovered in case of any accidental issues. Each tenant of Office 365 can get 1 TB of the SharePoint storage limit and 10 GB per licensee. 

Data Security

SharePoint has robust and multi-layered protection to ensure your data is secure. The BitLocker provides per-file encryption and disk-level encryption using a unique encryption key. SharePoint follows the Advanced Encryption standard to secure the data from online vulnerabilities and frauds. 

Data Retention

You have the freedom to create a retention policy for your SharePoint Online. This will help you to declutter the storage and reduce the liability risks. Applying a retention policy will help you retain the files saved in the SharePoint storage. This can be done based on the creation and modification date of the files. 

How to make the right decision with SharePoint plans?

There are a few considerations to get the ideal plan and prevent yourself from paying the additional or hidden costs. Being a part of the industry, it is vital to choose the best solutions. Let us discuss a few pointers that will help you in this journey: 

  • Know what you have

The first thing is to identify the hardware costs. You need to know your employees and competitors’ current software usage. This helps to understand your current working scenario within the business. 

  • Understand the requirements 

It is crucial to know the productivity level of the organization. You should know the communication level, security measures, and growth plans. It will help in making the right choice of SharePoint plans. 

  • Make a budget plan 

Know the cost of SharePoint licence cost, budget, or plan before making your investments. Also, consider the migration cost if you need to shift to migrate your platform in the future. 

  • Perform Comparison between plans

Collect the data for SharePoint pricing to compare the best ones. Then make a choice based on your team and clients. Consider the cost of features, licensing, pricing, and more. 

  • Reassess and Review

It is important to determine if your choice suits your business profile. You can ask the admin to gather data and statistics to understand the performance. 

How to add extra file storage in Office 365?

Microsoft gives you a choice to get additional space to store more data securely. Give a read at the instructions: 

  • Go to the Admin Centre
  • Select Billing, then Purchase Services 
  • At the bottom, go to Add-ons 
  • Choose Office 365 Extra File Storage 
  • Select the amount of storage required and Checkout 

Once you are done here, it is essential to assign the storage manually. Let us look at how that is done:

  • Go to the Admin Center 
  • Select Billing > Your Products 
  • Choose View Associated Addons 
  • Select Change Quantity 
  • Add the amount of storage you need to add and click Submit 

How to increase the storage limit through the SharePoint admin centre?

SharePoint costs are based on the number of users. The storage is accessible to all the tenants and becomes a common data pool. The platform supports additional storage if you have used the basic storage of SharePoint. 

Follow the below procedure to increase the SharePoint storage limit:

  • Sign in to the Office 365 account
  • Navigate to the Admin section 
  • To view “Admin Centers”, click on Show All
  • Choose SharePoint from the menu
  • Redirect to Settings 
  • Select “Storage Limit”
  • Update the storage size limitations 

This will ensure that you have enough storage to manage your files securely. 

What are the advantages of storing data in SharePoint?

If you are tired of sharing, content management, or finding files related to your business. It is high time to look at SharePoint storage pricing and get the best tool for your business. Look at the amazing benefits of using SharePoint online:

  • Document Management and Collaboration 

SharePoint works as a centralized collaboration hub. It has become the integral sector of modern workspace and makes collaboration effortless for the organizations. Users get the freedom to restore the files as SharePoint stores different versions. 

  • Integration of Office 365

SharePoint is a part of Microsoft Office 365. The document can be shared using links that are updated in real-time. Admins can also decide the permissions and accessibility of the files at their convenience. 

  • Automated Workflow

You can use third-party resources to get a smooth business workflow. SharePoint is the repository of files that can be reviewed and approved automatically. 

  • SharePoint Storage

It does have limitations, but that capacity might be enough for some businesses. Also, it gives you the option to increase the storage by paying an extra amount. 

  • Data Backup 

Microsoft saves the deleted data for 93 days. SharePoint also gives the freedom to modify the permissions of permanently deleted files, lists, pages, libraries, and more. This becomes very effective when you delete something important accidentally. 

  • Transparency

Being collaborative in nature, you get to view your actions and anybody that works on the files. This helps to keep a record and manage the files organized. 

The Final Word!

As a business owner, you need to handle your organization’s workflow. Every employee, client, and anybody connected with your firm should be able to deal with the files hassle-free. After exploring the SharePoint storage pricing and features, you might want to make the right deal. 

SharePoint has proven to be empowering your team to be more productive and efficient. To get the best out of SharePoint, you need to explore and unlock the best plan for your business.